Promotion and Tenure
SOURCE: Faculty Handbook, Section II.E. http://www.ohiou.edu/facsen/

Presented in summarized form:

• A list of deadlines and a suggested format for the promotion and/or tenure document are presented in The Chairperson’s and Director’s Handbook.
• Please refer to the following section, Promotion and Tenure Dossier Guidelines for organizational and procedural recommendations for preparing promotion and tenure cases within the College of Communication.
• Each of the five Schools in the College has its own Promotion and Tenure document. The College also has an umbrella Promotion and Tenure document, which is outlined in this manual in the following section, Promotion and Tenure Dossier Guidelines. The School documents may exceed the requirements of the College document, but the School documents must at least meet the requirements outlined in the College document.
• Each of the five Schools also has a Promotion and Tenure Committee. The College also has a Promotion and Tenure Committee, which the Dean chairs. The membership of the College Promotion and Tenure Committee is comprised of two faculty members each from Journalism, Communication Studies  and Telecommunications, and one faculty member each from Information and Telecommunications Systems and Visual Communication. Care is taken in the composition of the committee to assure that the required number of faculty are of a specific rank; for example, there have to be at least three full professors on the committee to hear cases involving promotion to professor. The Dean, upon the advice of the School Directors appoints members of the committee.

SCRIPPS COLLEGE PROMOTION AND TENURE COMMITTEE MEMBERS:

• Greg Shepherd (Dean, Chair)
• Roger Aden (COMS)
• Tom Daniels (COMS)
• Phyllis Bernt (ITS)
• Pat Washburn (JOUR)
• Marilyn Greenwald (JOUR)
• Joseph Slade (TCOM)
• Norma Pecora (TCOM)
• Bill Schneider (VICO)

Specific dates of importance are listed below:

• October 15: Tenure and Promotion cases are due in the School office.
• November 1: Chair of School P&T committee will notify faculty member that he or she is being considered for tenure and promotion, or for promotion, or for tenure and gives faculty member opportunity to submit materials relevant to that decision.
• Beginning of winter quarter: Annual reports due to the School P&T committees. Specific date is specified by the School P&T committee and/or School P&T document.
• February 15: School Director notifies faculty member in writing of formal departmental recommendation for promotion and/or tenure and submits recommendation to the Dean.
• April 1: Dean submits recommendation in favor of promotion and/or tenure to Provost
• April 1: Dean notifies School Director of rejection or recommendation for promotion and/or tenure
• May 1: Provost notifies Dean and Director or rejection of recommendation for tenure or promotion

Promotion and Tenure Dossier Guidelines

The following guidelines provide organizational and procedural recommendations for preparing promotion and tenure cases within the Scripps College of Communication.

Dossiers should be prepared as outlined in the Chairperson’s and Director’s Handbook. The Handbook states that the preferred format for presentation of the dossier is a three-ring, loose-leaf notebook. DO NOT PLACE YOUR DOCUMENTS IN INDIVIDUAL PLASTIC COVERS.

Promotion and Tenure Review

Every probationary faculty member will receive an annual letter by February 1st from the school Promotion and Tenure Committee, reflecting that committee's review of her/his progress toward tenure and promotion. Details regarding committee membership, as well as specific documentation required by the committee, are articulated in each school's promotion and tenure document. When candidates come forward for promotion and tenure, their dossiers are due in the school office October 15. Completed dossiers are due in the dean's office by February 15th.

The order of presentation is as follows:

1. Promotion and/or Tenure Review Form at http://www.ohiou.edu/apaa/ptform.html

2. Academic Preparation—institutions, years, degrees, etc.

3. Professional Experience—organizations, years, description of duties

4. Instruction and Advising—include a brief statement addressing philosophy of teaching; list courses taught over the past five years; indicate significant curriculum development contributions and new course preparations; include examples of original instructional materials (e.g., handbooks, multimedia materials); lists of graduate and undergraduate advisees by year

5. Scholarly Accomplishments—should include a brief statement explaining how research/creative activity contribute to the field of knowledge in an area of specialization; list publications, papers, grants and contracts

6. Professional Associations—list organizations, offices held, service activities performed

7. Committees and Services—should include a brief statement explaining the candidate’s goals in the area of service; list committees and significant contributions

8. Interdisciplinary Contributions—projects, contributions, grants, reports; list of Honors Tutorial students

9. Other Factors

10. Chair’s Summary and Recommendations (Prepared by director)

11. Annual Evaluations—the annual evaluation letters prepared by the school merit review committee and the school director.

Appendix A. Copy of original appointment letter and any documents that stipulated conditions for this particular tenure and/or promotion. (Prepared by candidate)

Appendix B. Copies of information on teaching effectiveness. (Prepared by candidate)

Appendix C. Departmental Criteria, Practices, and Procedures Governing Recommendations for Promotion and Tenure. (Prepared by candidate)

Appendix D. Curriculum Vita. (Prepared by candidate)

Appendix E. Faculty Vote on promotion and/or tenure. (Prepared by director)

Appendix F. External Review Letters. (Prepared by director)
The College of Communication Promotion and Tenure Committee requests documentation regarding the selection of external reviewers, a necessary component of each case, in order to assess the impact or significance of the candidate’s contributions to the field. These reviewers should be leaders in the candidate’s field of expertise or focus. Doctoral advisors and co-authors normally should not be included in this group; however, additional letters may be solicited from these individuals and included in the appendices of the dossier. The letters from the reviewers are requested according to the procedures outlined in the schools’ promotion and tenure document. The letter to the reviewer, including a copy of the candidate’s curriculum vita, should request an assessment of the quality and extent of the candidate’s contributions to the field. A copy of this letter should be included in the dossier with the reviewers’ letters. Reviewers should receive copies of the candidate’s key publications, documentation related to teaching contributions, or creative achievements. Reviewers should be encouraged to be as specific as possible in their assessment of the materials and their impact. This section of the dossier should include a brief explanation of the reviewer selection process, as well as a statement outlining each reviewer’s achievements in the field.